The Constitution of AIM

California State University, San Bernardino · 2026–2027 Academic Year

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Article I: Preamble

Section 1: Purpose

AIM was established to provide students with mentorship, guidance, and learning opportunities in cybersecurity, artificial intelligence, and information security. The organization seeks to help students understand and apply cybersecurity frameworks commonly used in the field, including the NIST Cybersecurity Framework 2.0, NIST SP 800-53, and other relevant government, industry, and security frameworks. AIM strives to develop technical skills and prepare for cybersecurity competitions such as the Inland Empire (IE) Mayor's Cyber Cup, National Cyber League (NCL), National Centers of Academic Excellence in Cybersecurity (NCAE) Cyber Games, National Collegiate Cyber Defense Competition (CCDC), Global Collegiate Penetration Testing Competition (CPTC), or any other competition available at the CAE Cyber Competition Atlas Map.

Section 2: Non-discrimination, Open Membership, and Hazing

AIM shall never discriminate by race, religion, national origin, ethnicity, color, age, gender, marital status, citizenship, sexual orientation, and/or disability. AIM membership and leadership must be open to all currently enrolled students at CSUSB, except that a social fraternity or sorority may impose a gender limitation as permitted by Title 5, California Code of Regulations, Section 41500. Neither AIM nor its members shall conspire to engage in hazing, participate in hazing, or commit any act that injures, degrades, or disgraces or tends to injure, degrade, or disgrace any fellow student or person attending the institution.

Article II: Name

The official name of the organization shall be AIM: AI, InfoSec, and Mentorship, and shall be known as AIM throughout this document.

Article III: Membership

Section 1: Categories of Membership

Membership in AIM shall be open to all currently enrolled students at CSUSB who are interested in cybersecurity, artificial intelligence, information security, mentorship, government cybersecurity frameworks, and cybersecurity competitions. Associate membership may be open to CSUSB faculty, staff, alumni, and community members who support the purpose of AIM. Associate members may participate in meetings and activities but may not vote or hold elected office.

  • Mentee Member: An active member seeking guidance, training, and support in cybersecurity, AI, information security, government frameworks, career development, or competition preparation. Expected to participate in meetings, training, and approved competitions when available.
  • Mentor Member: An active member with experience or skills who supports Mentee Members as a general or niche mentor, assisting with workshops, tutoring, competition prep, and professional development. May help track mentee progress through basic mentorship metrics.
  • Associate Member: CSUSB faculty, staff, alumni, or community members who support AIM's mission. May participate but not vote or hold office. Combined non-student membership shall not exceed 20% of total membership.

Section 2: Member Expectations

Members are expected to participate respectfully in meetings, workshops, trainings, competitions, and activities; support AIM's mission; follow the Constitution, organization rules, and CSUSB policies; and help maintain a positive, professional, inclusive environment.

Mentee Members are expected to attend meetings, trainings, and mentorship activities when available; actively seek guidance; communicate goals, progress, and challenges; and participate in competitions such as IE Mayor's Cyber Cup, NCAE Cyber Games, CCDC, National Cyber League, CPTC, or other approved competitions when possible.

Mentor Members are expected to provide guidance and encouragement; assist with workshops, tutoring, competition prep, and skill development; choose one or more competitions from the CAE Cyber Competition Atlas Map to support; help track mentee progress; and communicate professionally with mentees, officers, advisors, and members.

Section 3: Selection of Mentors

Mentor Members shall be selected based on their ability to support AIM's mission and guide Mentee Members. A member interested in becoming a Mentor must submit a mentor interest form and meet with the Cabinet, advisor, or an approved mentor selection committee before approval. Mentors are not required to be experts in every area. They may be approved based on specific strengths such as technical skills, competition experience, framework knowledge, career guidance, leadership, or prior cybersecurity organization involvement.

To be considered, a member should:

  • Be in good academic standing with CSUSB and meet any GPA requirement set by AIM
  • Show proof of cybersecurity knowledge, technical ability, career experience, competition experience, or understanding of the CSUSB cyber program
  • Complete an in-person or virtual meeting with the Cabinet, advisor, or mentor selection committee
  • Identify their mentor category (general, technical, career, competition, framework, or other approved category)
  • If a transfer student, may provide proof of relevant prior involvement, coursework, projects, certifications, or work experience

Final approval is based on AIM's needs, the member's qualifications, ability to support mentees, and the recommendation of the Cabinet and advisor.

Section 4: Categories of Mentors

A Mentor Member may serve in more than one category if qualified. Categories include, but are not limited to:

  • Technical Mentor: hands-on cybersecurity, AI, InfoSec labs, tools, and technical skill development
  • Competition Mentor: preparation for IE Mayor's Cyber Cup, NCAE Cyber Games, CCDC, National Cyber League, CPTC, or CAE Atlas competitions
  • Framework Mentor: NIST Cybersecurity Framework 2.0, NIST SP 800-53, and other government, industry, or security frameworks
  • Career Mentor: resumes, interviews, internships, career planning, networking, and cybersecurity career pathways
  • Research Mentor: cybersecurity or AI research, project planning, technical writing, and presentations
  • General Mentor: broad guidance, organization involvement, beginner questions, and study planning

Section 5: Transfer of Mentees

A mentee may request to switch mentors by submitting a request to the Cabinet if a match does not meet their needs, due to scheduling, changed goals, competition focus, communication issues, mentor availability, or another appropriate reason. Requests are reviewed respectfully and privately; if approved, the mentee is reassigned to a better-matched available mentor. Mentor changes shall never be used to punish, embarrass, or retaliate against any member.

Section 6: Mentor or Mentee Withdrawal

If a Mentor drops, resigns, or becomes inactive, they shall notify the Cabinet as soon as possible so mentees can be reassigned to another matched mentor, or temporarily to a general mentor, officer, or group format. If a Mentee withdraws from mentorship, they should notify their mentor or the Cabinet so records can be updated. A mentor or mentee may be considered inactive if they repeatedly miss scheduled meetings or fail to communicate without notice; the Cabinet shall make a reasonable attempt to contact an inactive member before reassignment. All withdrawal and reassignment decisions shall be handled respectfully, privately, and in support of AIM's mission.

Section 9: Requirements

To become and remain a member, a person must express interest in joining, participate in meetings or activities, and follow the Constitution, bylaws, rules, and expectations of AIM, participating respectfully, supporting AIM's mission, communicating with officers or mentors when needed, and maintaining good standing with CSUSB. Members assigned to a mentor are expected to participate in weekly mentor meetings when available and make a reasonable effort to complete agreed-upon mentorship activities. Members are also expected to participate in cybersecurity, AI, or InfoSec competitions when available and appropriate to their skill level, with expectations varying by role, availability, experience, and competition requirements.

Article IV: Cabinet

The Cabinet consists of the President, Vice President, Treasurer, and Secretary.

President

Presides over meetings and functions; serves as AIM's main point of contact with the advisor, faculty, campus departments, and outside partners; sets vision and tone; signs paperwork when necessary; and helps oversee projects, competitions, mentorship, tutoring, workshops, and membership development. May delegate tasks outside established Cabinet duties when needed.

Vice President

Presides in the President's absence, following AIM's established goals and direction. Assists the President with delegated projects, competitions, mentorship, tutoring, workshops, and membership development, and helps coordinate activities and officer/member communication. If both President and Vice President are unavailable, authority passes to the Treasurer, then the Secretary.

Treasurer

Leads financial planning by researching and proposing funding ideas, fundraising, sponsorships, grants, and budget requests supporting AIM events, competitions, workshops, travel, certifications, training, and member development. All funding ideas must be reviewed by the Treasurer and approved through the Cabinet process and organization advisor before funds are collected, requested, spent, or reimbursed.

Secretary

Takes meeting notes and minutes at all organization and Cabinet meetings (use of AI software to assist with notes, summaries, and task tracking is mandatory when appropriate and approved). Maintains the membership list and organization records; manages Canvas, event calendars, and social media platforms; and assists other officers with professional development, outreach, and mentorship activities.

Treasury Accountability

  • The Treasurer must follow all CSUSB club banking and cash handling rules
  • All club funds must be deposited into the official club bank account, never a personal account
  • Receipts, tracking sheets, deposit records, and financial documents must be kept
  • All income, spending, deposits, reimbursements, and CAB funds must be reported to the President and membership
  • Deposit forms and funds must be submitted to the proper CSUSB office in a timely manner
  • Collected funds must be kept in a safe location (lock box or money bag) until deposited
  • Two club officers must be present for deposits of $250 or more
  • A CSUSB police escort is required for deposits over $2,500 when required
  • Failure to follow financial or cash handling rules may result in removal from office

Article V: Officers

AIM's officer positions are: Statistician Officer, Outreach Officer, Social Media Officer, Infrastructure Officer, and Web Officer.

Statistician Officer

Collects, organizes, and maintains data on membership, attendance, mentorship, competitions, workshops, and events; tracks mentorship metrics; prepares reports; and protects member privacy.

Outreach Officer

Builds relationships with students, faculty, campus departments, alumni, and community/cybersecurity partners; recruits new members; promotes events; and identifies partnerships, speakers, and opportunities.

Social Media Officer

Manages AIM's approved social platforms; creates and schedules content on meetings, workshops, competitions, events, and achievements; coordinates with the President, Secretary, and Outreach Officer.

Infrastructure Officer

Maintains technical resources, lab environments, competition systems, training platforms, and equipment; prepares technical environments for workshops and hands-on learning; follows CSUSB security policies.

Web Officer

Maintains AIM's website, updating content, event info, officer info, resources, and announcements, and coordinates with the President, Secretary, Social Media Officer, and Infrastructure Officer.

Elections

Cabinet elections are held annually in May, with nominations beginning in April; the Cabinet announces the nomination period, candidacy deadline, and election date at least two weeks in advance. Newly elected officers serve the following academic year. Elections are conducted through the official CSUSB ASI voting platform in Coyote Connection, with each eligible member voting once per position via their university account. Officers are elected by plurality vote; only currently enrolled CSUSB student members in good standing may vote. In the event of a tie, the advisor decides between the top two candidates.

Newly elected Cabinet members assume office at the start of the next academic year and serve for one academic year, or until successors are elected and assume office.

Vacancies

If an officer resigns, is removed, or cannot continue, the current Cabinet recommends an eligible student to fill the vacancy. The recommended student must meet with the advisor, then be approved by majority vote of the current Cabinet (advisor breaks ties). If the President's office becomes vacant, the Vice President serves as interim President. If both President and Vice President are unavailable, the chain of command proceeds to the Treasurer, then Secretary, then another Cabinet officer if needed. All decisions under this chain must follow the Constitution, established goals, CSUSB policies, and AIM's best interests.

Impeachment

A Cabinet member may be impeached for failing to fulfill duties, violating the Constitution or AIM rules, misconduct, abuse of authority, or acting in a way that harms the organization, including misuse of funds or resources, unauthorized decisions, misrepresentation of AIM, harassment or discrimination, dishonesty or falsified records, conflict of interest, or damage to AIM's reputation, safety, or mission. The process begins with a written concern to the Cabinet or advisor; the member in question is notified and may respond before a vote. Removal requires a majority vote of the remaining Cabinet (advisor breaks ties). The advisor may review and void any Cabinet decision that violates the Constitution, CSUSB policy, or the organization's best interests and safety.

Article VI: Meetings

A quorum consists of a majority of active voting members present at a regular or special meeting, and is required to conduct official AIM business. Regular meetings are held during the academic year on a Cabinet-determined schedule, in JB-122, via Zoom, or another approved location/platform, communicated to members in advance. Special meetings may be called by the President, Cabinet, or advisor, and only the business for which they were called may be conducted. A physical copy of the Constitution shall remain available in the club room during meetings, with a digital copy available via Canvas, email, or another approved platform.

Article VII: Finances

Banking is administered through the CSUSB Accounting Office; no funds shall be deposited into or managed through any personal account. The Treasurer maintains accurate financial records per CSUSB policy, and Trust Fact Sheets are updated annually or when the Financially Responsible Cabinet changes. Membership dues are set annually by the elected Cabinet during the first month of fall semester and may be flat or prorated by semester; special/event fees require Cabinet and advisor discussion before implementation. All fees are deposited into AIM's official on-campus account. Dues may be reduced or waived in special circumstances by majority officer vote, subject to advisor approval.

Funds shall be used only for purposes supporting AIM's mission and approved business; no Cabinet member receives compensation beyond approved expense reimbursement. Disbursements over $500 require majority vote approval of the organization, with all transactions documented per CSUSB procedures. Funds shall never be used for alcoholic beverages.

If AIM has zero paid members or is inactive for two consecutive years, remaining assets transfer to the CSUSB Center for Cyber and AI (JB-282), or if unavailable, to the Associated Students Club Allocation Budget, General Fund, or another university-approved fund. All major funding actions require Cabinet and advisor consultation, with the Treasurer and President involved in major funding discussions.

Active members may submit funding proposals for certifications, training, competitions, conferences, or other opportunities supporting AIM's mission. Proposals are reviewed by the Cabinet and require final advisor approval before funds are requested, collected, spent, or reimbursed. Members who receive funding may be asked to share what they learned through a workshop, presentation, or written summary.

Article VIII: Constitution Amendments

Amendments may add, remove, or alter any part of this Constitution and are encouraged whenever needed to keep it current. At least seven days' notice, along with the full proposed text and current Constitution, must be given to all Cabinet members and the advisor before a vote, held at a regular or special meeting. Only the President, Vice President, Treasurer, and Secretary may vote; passage requires at least two-thirds Cabinet approval plus advisor approval (advisor breaks ties). Once passed, the updated Constitution is provided to the advisor and the CSUSB Office of Student Engagement within two weeks.

Article IX: Advisor

The organization advisor submits the required Advisor Agreement Form, attends advisor orientation annually, and stays familiar with CSUSB policies affecting student organizations. The advisor serves as a liaison with the Office of Student Engagement and University, assists officers with records and paperwork, advises on funding requests and publicity, informs the organization of risk management and conduct expectations, supervises major events when required, guides long-term planning, and assists in verifying financial transactions without personally controlling AIM's funds.

Article X: Affiliation

AIM (AI, InfoSec, and Mentorship) is associated with CSUSB's Center for Cyber and AI.

Article XI: Harassment Policy

AIM prohibits harassment, sexual misconduct, discrimination, hazing, bullying, retaliation, intimidation, threatening behavior, or any conduct that creates an unsafe, hostile, or exclusionary environment. AIM complies with the CSU Nondiscrimination Policy, CSUSB policies, the CSUSB Standards for Student Conduct, the Student Club and Organization Handbook, and applicable law. The President is responsible for ensuring this policy is communicated to all officers and members.

AIM does not investigate, decide, or adjudicate allegations of harassment, discrimination, hazing, or other serious misconduct. These are handled through the appropriate CSUSB process. Members are encouraged to contact confidential campus resources, such as CSUSB Survivor Advocacy Services or Counseling and Psychological Services (CAPS), to discuss options. AIM officers, Cabinet members, and the advisor are not confidential resources and may be required to report information to the CSUSB Title IX Coordinator/DHR Administrator or another appropriate office. Reports may be made directly to the Office of Civil Rights & Title IX, the Office of Student Leadership and Engagement (OSLE), and/or University Police.

All matters under this policy are resolved exclusively under applicable university procedures, including the Student Organization Discipline Process administered by OSLE. AIM shall not privately handle matters that must go through university procedures, but may take temporary or final organizational action related to membership, participation, or Cabinet status when appropriate and consistent with CSUSB policy and direction.

By-Laws

By-laws include more detailed provisions unique to AIM. Amending by-laws should be less difficult than amending the Constitution. Normally a majority vote is required after the change has been discussed at one meeting.